UCI Series Concepts
Class Specifications - B.15
Library Assistant V (6758)
Library Assistant IV (6759)
Library Assistant III (6760)
Library Assistant II (6761)
Library Assistant I (6762)
Library Assistants perform and/or supervise technical and/or paraprofessional
Duties, typically under the direction of a Librarian, in one or more
Functional areas in libraries and related units that are administered in
accordance with the practices and techniques of professional librarianship and
perform related duties required.
The term, technical, as it relates to Library Assistants' duties indicates
that incumbents perform duties that require knowledge of terminology,
practices, systems, and procedures that is unique to a library setting.
The term, paraprofessional, as it relates to Library Assistants' duties
indicates that incumbents perform complex technical duties of a limited
professional nature, in prescribed areas, under the direction of or in
conjunction with Librarians. These duties typically do not require the
application of academic training in library principles and procedures at
the full professional level.
Duties performed in the Library Assistant series cover a range of diverse
butspecific areas of operational responsibility within the library such as:
- public service including circulation and information services;
- processing including identifying and acquiring library materials,
preparing library materials for use and conserving library
- specialized subject and language knowledge at a level necessary
to assist in the process of developing and processing library
- leading or supervising employees in a working unit.
Work performed by Library Assistants in the above areas of responsibility
typically occurs within the following functional areas:
- identification and acquisition of library materials;
- preparation and organization of library materials;
- preservation of library materials;
- bibliographic searching and retrieval;
- serials processing;
- circulation and lending;
- reference and information services.
Specific tasks performed include but are not limited to: ordering and
receiving library materials, cataloging and classification, bibliographic
searching, information services, circulation services, serials posting and
claiming, processing of library records into machine-readable form, and
maintenance and repair of library materials.
The Library Assistant series consists of five levels that recognize
increasing degrees of work difficulty, supervisory/managerial responsibility
and/or specialization in functional areas depending on work assignments in
one or more library units.
Library Assistants at the highest levels of the series typically work under
the direction of a Librarian as Subject Specialists, Functional Specialists,
Special Material Experts, or Supervisors of Library Units. As Subject
Specialists, incumbents possess substantial subject and/or language
background and, in the areas of special knowledge, apply their expertise in
support of the acquisition, processing, and use of library materials. As
Functional Specialists, incumbents possess substantial knowledge and
background in a particular library function and apply their expertise in
expediting the acquisition, use, and processing of library materials. As
Special Material Experts, incumbents apply specialized knowledge to process
and service particular forms of library materials such as manuscripts, maps,
and non-print media. As Supervisors of Library Units, incumbents are assigned
responsibility for representing their units to library department heads,
faculty, students, staff, and the general public in addition to managing
the activities of their units.
The Library Assistant series is distinguished from other staff series in the
library system in that the positions usually involve a set of duties unique
to library practices and procedures. Library Assistants differ from
Librarians in that Library Assistants focus primarily on tasks and functions
within assigned areas of responsibility whereas the scope of the Librarians'
responsibility involves the entire library, the community it serves and the
profession as a whole. Library Assistants work within policy parameters
established by Librarians.
Library Assistant V
Under the general direction of a Librarian, incumbents coordinate activities
involved in the operation of a complex library unit and/or perform the most
complex duties of a paraprofessional nature in a functional or highly
specialized subject area. The Library Assistant V class is distinguished from
the Library Assistant IV class by the greater scope of coordinating
responsibilities (full supervisory responsibility in a more complex library
unit) or by the performance of more complex specialized duties that require
more frequent independent application of paraprofessional knowledge of library
practices and procedures.
Library Assistant IV
Under direction, incumbents perform difficult specialized duties that require
frequent independent application of a paraprofessional knowledge of library
principles and procedures and, in addition, may have supervisory responsibility
within the library unit. Assignments are defined in terms of a functional area
or specialized subject matter field. This class differs from the Library
Assistant III class in that the work performed requires frequent application
of paraprofessional knowledge of library practices and procedures. The scope
of supervisory responsibility is typically greater at the Library Assistant IV
level than at the Library Assistant III level.
Library Assistant III
Under general supervision, incumbents perform specialized duties requiring
technical library skills at the advanced operational level and/or
paraprofessional library skills and a general knowledge of library practices
and procedures. Incumbents in addition may serve as work leaders in a complex
library unit or as supervisors of a small unit. Work leaders typically
perform the more difficult tasks in the unit in addition to assigning and
reviewing work performed by lower level Library Assistants and clerical
personnel. Supervisors at this level typically hire and recommend disciplinary
action for personnel in addition to assigning, reviewing, and evaluating work.
Assignments are defined in terms of a functional area specialty, covering
general or specialized subject-matter fields, and work is usually performed
within the limits set by the guidelines of the library unit. Work is subject
to review when solution of a problem involves new applications of established
guidelines. The Library Assistant III class differs from the Library Assistant
II class in that the work performed requires use of paraprofessional and
advanced operational technical skills involving a general knowledge of library
practices and procedures.
Library Assistant II
Under supervision, incumbents perform technical duties requiring operational
level skills and a basic knowledge of library, practices, and procedures.
Assignments are defined in terms of functional areas within the library unit,
with the nature of the problem identified and the specific objectives defined
in consultation with higher level Library Assistants or with Librarians.
Identification of the problem typically utilizes a written code or manual.
Incumbents work within established library guidelines in arriving at solutions
and exercise judgment in determining the applicability of guidelines to
specific problems. Work is subject to review when problems involve making
decisions outside the limits established by the guidelines. Incumbents work
in one or more areas of functional responsibility within a library unit as
described in the series concept. The Library Assistant II class differs from
the Library Assistant I class in that the duties assigned are more difficult,
are performed with less supervision, and require technical operational level
skills and a basic knowledge of library practices and procedures.
Library Assistant I
Under supervision, incumbents perform clearly defined technical duties in a
library unit in one or more areas of functional responsibility as described
in the series concept. Work is performed according to prescribed procedures
and/or defined instructions and is usually subject to close and continuing
review until the standard procedures are learned. This is the entry level in
the series; however, positions may be assigned to this level on a continuing
basis. This class differs from other classes in the clerical/administrative
series in that the work performed requires knowledge that is unique to the
Applicants for positions in the Library Assistant series are expected to
possess the skills, knowledge, and abilities essential to the successful
performance of the duties assigned to the positions.